Vaca/Sick time hrs 2014?

Vaca/Sick time hrs 2014?

Posted in the Walgreens Forum

PeterPP

Middleboro, MA

#1 Feb 27, 2013
I'm planning on quitting very soon. I am a full time employee. I have about 3 weeks worth of sick time. In 2014 sick time will be combined with personal and vacation time (if i'm understanding this right). If I stay with the company and quit in 2014 will I get my vacation time like we do know if an employee quits.
I might step down to part time so, if I work an average of 15hrs a week will I still get a full say 2 weeks vacation or does it depend on my average hrs.
I don't have a store Manager I can trust so I can't ask
datgovernment

United States

#2 Feb 27, 2013
Sick days and vacation are already being combined. I just found out recently and when I asked my store manager to put in vacation days for me she asked how many hours. Apparently they don't go off of a estimate anymore but how many hours you want to use at least for vacation days anyways. I'd get with you store manage to clarify it though.

Since: Feb 13

Location hidden

#3 Feb 27, 2013
PeterPP wrote:
I'm planning on quitting very soon. I am a full time employee. I have about 3 weeks worth of sick time. In 2014 sick time will be combined with personal and vacation time (if i'm understanding this right). If I stay with the company and quit in 2014 will I get my vacation time like we do know if an employee quits.
I might step down to part time so, if I work an average of 15hrs a week will I still get a full say 2 weeks vacation or does it depend on my average hrs.
I don't have a store Manager I can trust so I can't ask
Actually your sick hours will be placed in a SICK BANK (well, a max of 240 of them, you just lose anything over). You can only take out of the SICK BANK for the 5 days you are waiting for disability and if you are on half disability. They're very specific on these two being the only ways to get anything out of the SICK BANK. Also, if you leave the company you will not be paid out any sick time at all. I'm sure you're aware of that, but you were hoping they were going to roll everything together, just as I believed at one point too.

The amount of PTO you have will be based on several different factors: how long you've been with the company, your position, and your average hours. They aren't releasing the specifics yet, just that generalization. Someone who's in a store in Washington might be able to give a better idea, as they're already on PTO, but they might not even know the exact terms. We're supposed to find the accrual rates in March, but based on how Walgreens does things we probably won't find out anything until later in the year.
datgovernment

United States

#4 Feb 27, 2013
spooky78 wrote:
<quoted text>Actually your sick hours will be placed in a SICK BANK (well, a max of 240 of them, you just lose anything over). You can only take out of the SICK BANK for the 5 days you are waiting for disability and if you are on half disability. They're very specific on these two being the only ways to get anything out of the SICK BANK. Also, if you leave the company you will not be paid out any sick time at all. I'm sure you're aware of that, but you were hoping they were going to roll everything together, just as I believed at one point too.

The amount of PTO you have will be based on several different factors: how long you've been with the company, your position, and your average hours. They aren't releasing the specifics yet, just that generalization. Someone who's in a store in Washington might be able to give a better idea, as they're already on PTO, but they might not even know the exact terms. We're supposed to find the accrual rates in March, but based on how Walgreens does things we probably won't find out anything until later in the year.
Thanks for the clarification. She may have just worded it wrong. I know however the vacation hours we can chose the amount. I guess sick pay I was a tad unclear about. I was just under the impression they'd be conjoined.

Since: Feb 13

Location hidden

#5 Feb 28, 2013
datgovernment wrote:
<quoted text>
Thanks for the clarification. She may have just worded it wrong. I know however the vacation hours we can chose the amount. I guess sick pay I was a tad unclear about. I was just under the impression they'd be conjoined.
I wouldn't be surprised if that is what she actually thinks is happening. I had to educate my SM about what was going on. I don't think that they're getting any info fed to them at all. I gave the link to the PTO forum they put up to other RXMs that I talk to on a regular basis and it spread through my district pretty quick.

If you want to get more information on the PTO forum, at work go to employee.walgreens.com , and look for the link that says "Your PTO questions answered." You can see the link from home, but can only access it at a store terminal.

They have someone who has been answering some questions that have been posted. Don't expect to see any answers on important ones, she just dances around those.

Since: Feb 13

Location hidden

#6 Feb 28, 2013
If I remember, I'll bring it home and post the FAQ up here tonight after my shift. I'm not sure if it's been on the topix forum yet.

Since: Feb 13

Location hidden

#7 Feb 28, 2013
Not sure if this has been shared yet...

Tuesday Jan 15, 2013
Responses to your PTO FAQs

Based on the comments from the Dec. 12 Today @ Walgreens post on the new paid time off (PTO) plan for 2014*, June Rosenberg, manager of employee services in Compensation, Benefits and Employee Services, provides answers to some of the most frequently asked questions. We’ll continue to communicate additional details of the plan - including accrual rates - as they become available.


More information about PTO will be coming soon, but you can refer to this document, "10 things to know about PTO and hourly accrual." If you have questions or comments, please leave a comment on this post or email [email protected] m.


Why was the decision to move to a PTO and hourly accrual plan announced so early?

We understand that not having all of the details up front is frustrating. Moving from a traditional time off plan to a PTO and hourly accrual plan is a substantial change for many of you, so we wanted to let you know in advance that this change was coming, and allow you enough time to plan for the change. We will communicate additional details of the plan - including accrual rates - as soon as possible.

What happens to your sick time and banked time in 2014?

You can carry over up to 240 hours of sick time into 2014, which will be saved in a frozen sick bank. You can use up to five days’ equivalent for the waiting period before disability benefits begin. Also, based on the current short-term disability plan, you can use time from this bank to supplement half-pay disability benefits. Sick banks will not be paid out or converted to PTO.

I never use my sick time, so how does PTO benefit me?

The benefit of a PTO accrual plan is that it allows you to have a better handle on how you use the time off you've earned. If you don't use PTO accrual for incidental sick time, then you'll have more time to use as you choose – for vacation, to spend a day off with your child, etc.

What happens to my PTO at the end of the calendar year – is it lost?
Another great benefit about the new PTO plan is that you don't have to worry about year-end limits anymore. If your location doesn't allow you to take a vacation from October through December, you'll continue to accrue PTO time and it will roll over into the new calendar year. As long as you haven't reached 150 percent of your annual entitlement, you'll continue to earn PTO in your PTO bucket. There’s no "use it or lose it" rule. After the year-end, your PTO will still be available for you to use.

Can you please clarify our sick bank, vacation bank and PTO bucket?


SICK BANK: If you have unused sick time (current year or banked) remaining at the end of 2013, it will be carried over (up to 240 hours) and placed into the SICK BANK. If you have an extended illness, you can use up to five days’ equivalent from the SICK BANK to cover the seven-day waiting period prior to the start of disability benefits. In addition, based on the current disability benefit plan, you can use time from the SICK BANK to supplement half-pay disability benefits. Time from the SICK BANK will not roll over into your PTO ACCRUAL BUCKET, and if you leave the company, it will not be paid out, consistent with current sick policy.

VACATION BANK: If you have vacation time remaining at the end of 2013, up to 680 hours can be carried over and placed into a VACATION BANK. Time from the VACATION BANK will be used if you need to take time off in 2014 (and beyond) and do not have any time in your PTO ACCRUAL BUCKET. The VACATION BANK will not roll into PTO – it’s maintained separately from the PTO ACCRUAL BUCKET. If you have time in a VACATION BANK, it belongs to you and if you leave the company, any time remaining in the VACATION BANK will be paid out to you. Both the SICK BANK and the VACATION BANK are frozen, meaning that once time is used from either of these banks, it cannot be replenished.

Since: Feb 13

Location hidden

#8 Feb 28, 2013
cont.

PTO ACCRUAL BUCKET: Finally, there’s the PTO ACCRUAL BUCKET. As long as you’re working and being paid, you’re earning PTO, which will be placed into your PTO ACCRUAL BUCKET after the end of each pay period. The PTO ACCRUAL BUCKET is fluid – time is taken from the BUCKET as you use it, and time is added as you work. The PTO ACCRUAL BUCKET will be used for all of your time-off needs, including vacation, sick, personal emergency time, etc. As long as your PTO ACCRUAL BUCKET has not reached 150 percent of your annual PTO allotment, you’ll continue to accrue PTO - even from one calendar year to the next. The PTO ACCRUAL BUCKET belongs to you, and if you leave the company, any time remaining in the PTO ACCRUAL BUCKET will be paid out to you.




When can time off be taken?

If you know ahead of time that you need to take some time off – a planned vacation, a school outing with your child, a friend visiting from out of town, for instance - you should request the time off as soon as possible. As with the current policy, time off must be approved by your manager to allow for proper coverage at your work location. Of course, there are times when you can’t foresee a need – if you or your child is sick, or if there’s a household emergency. In these cases, let your manager know as soon as possible that you’ll need the day off. Time off can be requested at any time of year with your manager’s approval, and time off requests are still subject to “blackout” periods during the holiday season.

What about current year vacation?

Vacation is not earned during the first 12 months of employment. Vacation authorized in January is unearned vacation that’s granted for the current year, not the previous year. When PTO and Hourly Accrual begin in January 2014, then you’ll be earning time off as you work and as you’re paid.

How will accrual rates be determined?

Accrual rates will be based on your years of service, your job position and your average/scheduled hours worked. You'll move up to the next accrual rate in January of the year in which you reach the level of service years that align with the accrual rate. For example, if your accrual rate increases at five years of service and your five-year service anniversary is December 2014, your accrual rate will align with the five-year rate beginning January 2014.

Will team members ever be able to purchase PTO?

At this time, there’s no plan to allow team members to purchase additional PTO.

What about donating PTO to other team members?

There will be a method developed for team members to donate PTO to other team members.

Since: Feb 13

Location hidden

#9 Feb 28, 2013
Tuesday Jan 15, 2013
Responses to your PTO FAQs

Based on the comments from the Dec. 12 Today @ Walgreens post on the new paid time off (PTO) plan for 2014*, June Rosenberg, manager of employee services in Compensation, Benefits and Employee Services, provides answers to some of the most frequently asked questions. We’ll continue to communicate additional details of the plan - including accrual rates - as they become available.


More information about PTO will be coming soon, but you can refer to this document, "10 things to know about PTO and hourly accrual." If you have questions or comments, please leave a comment on this post or email [email protected] m.


Why was the decision to move to a PTO and hourly accrual plan announced so early?

We understand that not having all of the details up front is frustrating. Moving from a traditional time off plan to a PTO and hourly accrual plan is a substantial change for many of you, so we wanted to let you know in advance that this change was coming, and allow you enough time to plan for the change. We will communicate additional details of the plan - including accrual rates - as soon as possible.

What happens to your sick time and banked time in 2014?

You can carry over up to 240 hours of sick time into 2014, which will be saved in a frozen sick bank. You can use up to five days’ equivalent for the waiting period before disability benefits begin. Also, based on the current short-term disability plan, you can use time from this bank to supplement half-pay disability benefits. Sick banks will not be paid out or converted to PTO.

I never use my sick time, so how does PTO benefit me?

The benefit of a PTO accrual plan is that it allows you to have a better handle on how you use the time off you've earned. If you don't use PTO accrual for incidental sick time, then you'll have more time to use as you choose – for vacation, to spend a day off with your child, etc.

What happens to my PTO at the end of the calendar year – is it lost?

Another great benefit about the new PTO plan is that you don't have to worry about year-end limits anymore. If your location doesn't allow you to take a vacation from October through December, you'll continue to accrue PTO time and it will roll over into the new calendar year. As long as you haven't reached 150 percent of your annual entitlement, you'll continue to earn PTO in your PTO bucket. There’s no "use it or lose it" rule. After the year-end, your PTO will still be available for you to use.

Can you please clarify our sick bank, vacation bank and PTO bucket?


SICK BANK: If you have unused sick time (current year or banked) remaining at the end of 2013, it will be carried over (up to 240 hours) and placed into the SICK BANK. If you have an extended illness, you can use up to five days’ equivalent from the SICK BANK to cover the seven-day waiting period prior to the start of disability benefits. In addition, based on the current disability benefit plan, you can use time from the SICK BANK to supplement half-pay disability benefits. Time from the SICK BANK will not roll over into your PTO ACCRUAL BUCKET, and if you leave the company, it will not be paid out, consistent with current sick policy.

VACATION BANK: If you have vacation time remaining at the end of 2013, up to 680 hours can be carried over and placed into a VACATION BANK. Time from the VACATION BANK will be used if you need to take time off in 2014 (and beyond) and do not have any time in your PTO ACCRUAL BUCKET. The VACATION BANK will not roll into PTO – it’s maintained separately from the PTO ACCRUAL BUCKET. If you have time in a VACATION BANK, it belongs to you and if you leave the company, any time remaining in the VACATION BANK will be paid out to you. Both the SICK BANK and the VACATION BANK are frozen, meaning that once time is used from either of these banks, it cannot be replenished.

Since: Feb 13

Location hidden

#10 Feb 28, 2013
Sorry for the double post there.

Since: Mar 12

Location hidden

#11 Mar 1, 2013
So the limits of vacation for this year and PTO in 2014 do not combine? Technically, I can have a gangbuster of vacation time in 2015 if I don't take any vacation in 2014?
txpharmguy

Austin, TX

#12 Mar 1, 2013
seinfan01 wrote:
So the limits of vacation for this year and PTO in 2014 do not combine? Technically, I can have a gangbuster of vacation time in 2015 if I don't take any vacation in 2014?
As long as your accrual doesn't exceed 150% of your, yet to be determined, allotment.
Walgemp

Seattle, WA

#13 Mar 2, 2013
I just made a new thread for this. I guess I will post it here too:

This is from the chart posted in the office at my store. Washington State began this year. We are the guinea pig. I have no idea how or if this will change when it rolls out chain wide next year. So without further ado, here is the accrual chart for anyone who hasn't yet seen it:

Years of Service -- Job Status and Hours Per Week*-- Accrual Rate per Hour Worked -- Maximum Annual Allotment -- Maximum Total PTO WA Accrual

6 Months to 1 Year**-- Hourly Less Than 30 Hours per Week -- 0.0340 -- 108 Hours (18 6-Hour Days)-- 108 Hours (18 6-Hour Days)

6 Months to 1 Year**-- Hourly 30 or More Hours Per Week -- 0.0385 -- 108 Hours (13.5 8-Hour Days)-- 108 Hours (13.5 8-Hour Days)

6 Months to 1 Year**-- Salaried Less Than 30 Hours per Week -- 0.0462 -- 108 Hours (18 6-Hour Days)-- 108 Hours (18 6-Hour Days)

6 Months to 1 Year**-- Salaried 30 or More Hours per Week -- 0.0577 -- 120 Hours (15 8-Hour Days)-- 180 Hours (22.5 8-Hour Days)

2 to 4 Years -- Less than 30 Hours per Week -- 0.462 -- 108 Hours (18 6-Hour Days)-- 108 Hours (16 8-Hour Days)

2 to 4 Years -- 30 or More Hours per Week -- 0.0577 -- 120 Hours (15 8-Hour Days)-- 180 Hours (22.5 8-Hour Days)

5 to 14 Years -- Less than 30 Hours per Week -- 0.0693 -- 108 Hours (18 6-Hour Days)-- 162 Hours (27 6-Hour Days)

5 to 14 Years -- 30 or More Hours per Week -- 0.0770 -- 160 Hours (20 8-Hour Days)-- 240 Hours (30 8-Hour Days)

15 to 24 Years -- Less than 30 Hours per Week -- 0.0847 -- 132 Hours (22 6-Hour Days)-- 198 Hours (33 6-Hour Days)

15 to 24 Years -- 30 or More Hours per Week -- 0.0962 -- 200 Hours (25 8-Hour Days)-- 300 Hours (37.5 8-Hour Days)

25 or More Years -- Less than 30 Hours per Week -- 0.1039 -- 162 Hours (27 6-Hour Days)-- 243 Hours (40.5 6-Hour Days)

25 or More Years -- 30 or More Hours per Week -- 0.1154 -- 240 Hours (30 8-Hour Days)-- 360 Hours (45 8-Hour Days)

* Calculations on this table are based on 2,080 annual hours for full-time and 1,560 annual hours for part-time (less than 30 hours weekly average). However, PTO WA accrual is based on actual hours paid and may vary from these maximums.

** PTO WA time in not accrued during the first 6 months of employment. However, as a benefit, new team members will be authorized PTO WA after 6 months of service based on average hours worked during their first 6 months of service.

Since: Feb 13

Location hidden

#14 Mar 3, 2013
txpharmguy wrote:
<quoted text>
As long as your accrual doesn't exceed 150% of your, yet to be determined, allotment.
Technically the hours you bank this year are going into a Vacation Bank that is separate from PTO accrual. Of course you'll only be able to touch those hours once you've used up all your accrued PTO.

Since: Feb 13

Location hidden

#15 Mar 3, 2013
Walgemp wrote:
I just made a new thread for this. I guess I will post it here too:
Supposedly there is a "position" factor involved as well. This chart covers average hours worked and years with the company, but not whether or not someone coded in a different position will get more or less as well.

After experiencing the new PTO system for the last 2 months, do you have any thoughts/concerns/problems you could share with us?
walgemp

United States

#16 Mar 3, 2013
My only real problem with it so far is the fact that I feel pto for one year should be earned in the previous year instead of in the same year, if that makes sense. Bank your vacation time now or be in for a wait before you will have any to use later.

You also now request time off in hours instead of days. I suppose theoretically you could take more days off and just be paid less hours per day than you would normally get.(Put in for 6 hours of pay instead of 8 for example). We'll see though if that will fly or not.

And what if you request vacation time months in advance, what if you have an unforeseen hour cut between now and then? What if the time you had anticipated having earned by then hasn't been completely earned?

Come to think of it I believe you are actually allowed to borrow time but for the first year only. If you take pto before you have earned it you don't get more in the bucket until you work off the borrowed time first.
walgemp

United States

#17 Mar 3, 2013
Haven't heard of a position factor.

Since: Feb 13

Location hidden

#18 Mar 3, 2013
Back when they first announced PTO I assumed that the process meant you were "accruing for the next year," so I get exactly what you're saying. What the company is doing is eliminating a whole year of pro-rated vacation for its employees, forcing them to earn an hour of vacation at a time and saving themselves a ridiculous amount of money.
Pissed off

Bow, NH

#19 Mar 4, 2013
Nothing like working a full year again for the time we worked.Anything else they are going to take away?
walgemp

United States

#20 Mar 4, 2013
Pissed off wrote:
Nothing like working a full year again for the time we worked.Anything else they are going to take away?
I agree. Pretty much a repeat of year one of employment when you don't get vaca then start getting it the following year. BS.

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