Audit

West Plains, MO

#1 Dec 11, 2008
The Sheriff's bookkeeper approves payments to herself for the preparation of prisoner meals and there is no evidence in the County Commission meeting minutes to indicate the County Commission was involved in the bid process for these services. As a result, there is an appearance of a conflict of interest related to the $113,000 paid for prisoner meals during 2007.
The County Commission did not solicit proposals or document its selection process for engineering services related to the planning and zoning department. Additionally, concerns were identified with disbursements for Christmas lights from the Collector's Tax Maintenance Fund, travel expenses from the Sheriff's Law Enforcement Civil Fee Fund, and various expenses from the County Clerk's Election Services Fund. Further, the personal use of county cellular phones is not always reimbursed to the county.
Several weaknesses exist over the county's property tax system. The accuracy of the tax books is not verified, some changes to the tax books are not approved by the County Commission, and the county's property tax system does not adequately track all changes made to the system. Further, other improvements are needed over the reporting of property tax information.
Budgets for some county funds contained misclassifications and errors or were incomplete, actual disbursements for some funds exceeded budgeted disbursements, and the published financial statements did not include the activity of some funds. In addition, there is no detailed plan to utilize the $325,000 that has accumulated in the Recorder User Fee Fund, and an annual maintenance plan for the county roads and bridges has not been prepared.
As of December 31, 2007, over $300,000 is owed to the county's General Revenue Fund by the Black Oak Mountain Resort NID because adequate assessment revenues are not collected from landowners to fund the NID bond payments. According to county budgets the amount owed is anticipated to exceed $400,000 by the end of 2008.
The county purchased approximately $730,000 in bulk fuel during the two years ended December 31, 2006, and does not have procedures in place to compare these purchases to the amount of fuel used. Additionally, mileage records maintained for road and bridge vehicles do not differentiate mileage for employee commuting purposes, and mileage logs are not maintained for a county vehicle driven by the Prosecuting Attorney and his staff.
Poor reconciliation procedures of the Sheriff's bank account has resulted in the overpayment of fees and a negative bank account balance. Additionally, better controls are needed over cash receipts collected at various locations within the Sheriff's Department. Bookkeeping duties are not adequately segregated, and fees were not timely and accurately turned over to the County Treasurer.
Budgets did not accurately reflect the Emergency 911 Board's actual financial condition, actual disbursements exceeded the budgeted amounts, and published financial statements did not comply with state law. Additionally, vehicle mileage logs are not reconciled to fuel purchases, and gift cards were purchased to buy fuel at a discount; however, supporting documentation was not maintained to document how the gift cards were used.
Also included in the report are recommendations related to payroll and personnel procedures, capital assets, closed meetings, and the Circuit Clerk, Public Administrator, County Treasurer, Assessor, and Senior Citizens Service Board.
Complete Audit Report
Missouri State Auditor's Office
moaudit@auditor.mo.gov
mooutlaw

AOL

#2 Dec 11, 2008
Well Well Imagine that, At least those prisoners are eating real good.
in the know

West Plains, MO

#3 Dec 11, 2008
No, PB&J but the SO bookeeper is! Steak & Shrimp at the tune of 113,000.00
kendra

Bonnots Mill, MO

#4 Dec 12, 2008
how do you find the names of the bookkeepers and etc? i do not live in Stone County and just a little nosey. r u allowed to put their names on the forums?
in the know

Branson, MO

#5 Dec 12, 2008
http://www.auditor.mo.gov/press/2008-86.htm
This is the link to the entire report. Employee information for the county government is public record. A request can be made at the courthouse for the information. Although, good luck...There are numerous public record and sunshine law requests that go unanswered. Most goverment agencies must "bid" services and exclude employees to prevent a conflict. This is not the case. The time line for some of this extends much further than 2007. Criminal? Not sure, ethical? Nope.
Post Oak

United States

#6 Dec 18, 2008
What a waste of taxpayer money. Even if they write it on paper and put in the news, nothing changes ! According to the State Auditors Office it's just their recommendations. The more one gets by with the braver one gets !!!
mooutlaw

AOL

#7 Dec 18, 2008
Post Oak wrote:
What a waste of taxpayer money. Even if they write it on paper and put in the news, nothing changes ! According to the State Auditors Office it's just their recommendations. The more one gets by with the braver one gets !!!
Well good them, Maybe he will hang himself if he keeps this mismanagement up.
Post Oak

United States

#8 Dec 26, 2008
Kimb. Gazette is publishing info and the responses given by encumbents! Kinda funny to read the reasons the politicians do what they do !
I would wipe my ass too (if) I had toilet paper !!!!

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