Solano audits cash receipts practices

Solano audits cash receipts practices

Posted in the Martinez Forum


Vallejo, CA

#1 Jun 13, 2013
Solano audits cash receipts practices

Various Solano County departments will change how they handle cash receipts to comply with recommendations from an audit.

The Solano County Auditor Controller’s Office is reviewing receipt practices of county departments that handle more than $3 million annually from a variety of sources. This year, it looked at the Assessor-Recorder, Resource Management and Sheriff’s offices.

On Tuesday, the Solano County Board of Supervisors approved the audits without comment.

The Assessor-Recorder’s Recorder Division receives about $6.5 million annually through mail, courier and over-the-counter transactions, the audit found. Fees help fund such programs as family violence, spouse and child abuse prevention. Transfer taxes go to local cities.

Auditors found the department has no written polices and procedures for cash receipts, fails to change the safe combination regularly, left $20 in drawers overnight instead of putting it in the safe and has no policy to review voided transactions.

The Sheriff’s Office Civil Division receives about $3.1 million annually through mail and over-the-counter transactions. It provides such services as serving legal documents and enforcing court orders. It collects and disburses money on levies, earning withholding orders, third parties levies and other matters.

Auditors found checks stored in an open file cabinet, albeit in a restricted area. They found checks received by mail didn’t get endorsed immediately to reduce chances of theft and fraud.

Resource Management receives about $26 million annually. It accepts payments for various county permits and services, such as building permits.

Auditors found the department failed to post the “notice to the public” sign required by the county at cash collection locations. The department responded that it was unaware of the policy. Auditors also found the department failed to document supervisory review and approval of cash receipts reconciliation.

Representatives of all of the departments said they would comply with audit findings.

El Macero, CA

#2 Jul 8, 2013
Hard to believe they have no written policy on that....that must be a mistake

San Francisco, CA

#3 Jul 10, 2013
no just business "not" as usual how pathetic !!!

Tell me when this thread is updated:

Subscribe Now Add to my Tracker

Add your comments below

Characters left: 4000

Please note by submitting this form you acknowledge that you have read the Terms of Service and the comment you are posting is in compliance with such terms. Be polite. Inappropriate posts may be removed by the moderator. Send us your feedback.

Martinez Discussions

Title Updated Last By Comments
Report: California soldiers must repay enlistme... 9 min Citizen 4
Clown at VCUSD meeting? 11 min Citizen 31
Fil-Am Jazz Fest moves to Empress in Vallejo 28 min Anonymous 7
Group to host session with school board candidates 42 min Anonymous 5
Waterfront Print-A-Thon event documents childre... 1 hr may i be sam 2
$15 an Hour-NO! $15 A Day-YES SIR! 1 hr get used to it 1
Fall celebrated at annual Harvest Festival in V... 2 hr Anonymous 1

Martinez Jobs

More from around the web

Personal Finance

Martinez Mortgages