Biometric Time and Attendance System.

Biometric Time and Attendance System.

Posted in the Human Resources Forum

Xpress Software

Brampton, Canada

#1 Apr 18, 2012
Time and Attendance System
Today, most employers face a challenge in controllingemployee’s attendance. Some of the major problems are; “buddy‐punching”, unauthorized overtime, time spent on processing employees’ attendance, and human error in payroll calculation.
PayPunch Time and Attendance system was developed in 2004 and since then Xpress Software, has been providing Biometric Time and Attendance solutions to thousands of customers in organizations such as; government, medical, food processing, manufacturing, and retail. PayPunch system is being implemented in businesses of all sizes, numbering from just a few to thousands of employees operating in different environments; such as factories, restaurants, hotels, warehouses, offices
and construction sites.
PayPunch is a Time & Attendance tracking system that works in conjunction with biometric time clock: Fingerprint Readers and Hand Readers, as well as, non‐biometric devices: Proximity and HID Card Readers. Instead of employees punching in a time‐card or logging their attendance by hand, they simply place their finger on the Fingerprint Reader sensor, place their hand into the Hand Reader or flash a card in front of the proximity or HID card reader and PayPunch does the rest!
PayPunch is a simple solution that pays for itself over and over again by allowing your organization to:
• Automate payroll processing
• Eliminate buddy‐punching
• Eliminate time‐cards
• Eliminate early punch‐ins
• Eliminate unauthorized overtime
• Eliminate hours of payroll calculations
Accurately reports employee time/attendance to Payroll & HR PayPunch on average will pay for itself within 1‐3 months. It
completely eliminates the time and effort required by the Shift Supervisor to monitor the time‐clock activity at punch
in/out times and significantly reduces the manual involvement of payroll and human resources departments, consequently
leading to substantial cost savings and improved productivity.
PayPunch Overview PayPunch Time and Attendance System is comprised of 3 main parts:
1. Punch Clock device such as Fingerprint Reader, Hand Reader or Proximity Card Rader.
2. Universal Biometric Driver (UBD) software which provides communication between device and computer with the database.
3. PayPunch software which provides the necessary user interface to review and modify punches, print various reports and
export data to a payroll system.
Each employee punches in when they start work and punches out when they finish work at a time clock device located at an entry point.(This can be done many times throughout a day to account for breaks and lunches.) Universal Biometric Driver (UBD) software periodically connects to the device(s) and downloads logs into the PayPunch. Authorized user, can then login
into the PayPunch program to view all employees punctual attendance, and make appropriate adjustments. Different reports can be printed out such as Time Card, Latecomers, Absent, and others. In addition, PayPunch offers a report builder tool to allow users to create their own custom reports. Payroll data can be exported to excel, CSV or other preferred formats later to be imported into the company Payroll System.
PayPunch can work with unlimited number of devices. In addition, different types of devices can work together. For example, Fingerprint Reader can be installed in the office and Hand Reader can be installed in the warehouse. Data from both devices can be extracted into the same system.

Madurai, India

#3 Aug 10, 2012
Timesheet software integrates the functions of project time tracking and payroll billing. It helps managers or human resource departments track payroll process, lower management costs, and automate billing and invoicing in an easy way.A small business owner can manage a simple task by using timesheet templates in an Excel program. Or he can choose professional employee tools to deal with a more complicated situation. These tools include commercial timesheet software, online web-based services, and free timesheet tracking software and services.
Commercial electronic timesheet software usually costs from tens to thousands of US dollars, which depend on the difference of software companies, software editions, and the numbers of employees.TimeFlow is time clock software and project time tracking software. With it, employees can view their working hours and create their daily, monthly, or weekly timesheet reports. It is priced at $89.95 –$1,919.95 depending on the numbers of users and the types of technological supports.Streamline your payroll process by cutting the time it takes it capture timesheet data by 50% or more.Significantly cut payroll processing costs by eliminating "double data entry" and the need for rework and corrections. Track exempt employee time off hours automatically from approved and scheduled time off requests.Speed up payroll processing by two to three days through electronic data integration.
In economic environment, businesses must work harder than ever to minimize operating costs. UAttend’s employee management solution plays an instrumental role in helping businesses stay competitive by improving organizational efficiency and productivity. With our time clocks, uAttend has revolutionized the way employee attendance tracking is managed by the payroll department. Our sophisticated and user-friendly time and attendance software creates and delivers detailed reports on employee attendance and work hours to managers which help to highlight any organizational inefficiencies and productivity concerns.
Our cloud-based solutions operate on an SaaS (Software as a Service) model that can be implemented for a minimal monthly subscription. Additionally, our time and attendance software does not require any installation or downloading. Set up is quick, easy and hassle-free. All uAttend employee time and attendance tracking products are “Plug n Play”, making them the first choice of business owners who do not have time for complex software downloads or installation. Setting up our time clocks is simple with our California-based support staff available to help you with any questions you may have. If you’re considering a time and attendance tracking system for your employees, look to uAttend as your service provider.
Employees enter time and pay data through desktop browsers, web-based time clocks, IVR phone time cards, or mobile devices.Policies and rules engine validates timesheet data and time off requests.They then submit timesheets/time off requests to their managers for approval.Validation rules ensure exempt employees account for 40 hours per week, or will not allow an employee to "go negative" on his vacation balance.Payroll managers run custom reports on overtime, custom pay codes, sick and vacation and other leave.Payroll integration module sends time and pay data to payroll.
Prime Outsourcing


#4 Oct 8, 2012
For me, It is quite helpful to have a biometric system in ones company. Once you have this, you will have the assurance that your employees checked in on time also you'll know that no one could login in their place.

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